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Presently Self-managed And Voluntarily Operated
Condominium Board SCECC No. 426
Condominium Board SCECC No. 426
540 Essa Road is an exciting recent freehold townhouse development in South Barrie, in the sought-after Holly area. This modern urban design provides efficient, cost effective and happy living. This is a POTL (Parcel of tied land) that's presently being managed by a solid team of professionals and industry experts.
The experience and new mandate given to the new Condo Board have further strengthened their commitment in creating a safe, clean and family-friendly environment. Our neighborhood offers an unparalleled amount of amenities, shopping, community resources and nature within walking distance.
540 Essa Road is an exciting recent freehold townhouse development in South Barrie, in the sought-after Holly area. This modern urban design provides efficient, cost effective and happy living. This is a POTL (Parcel of tied land) that's presently being managed by a solid team of professionals and industry experts.
The experience and new mandate given to the new Condo Board have further strengthened their commitment in creating a safe, clean and family-friendly environment. Our neighborhood offers an unparalleled amount of amenities, shopping, community resources and nature within walking distance.
BOARD DIRECTORS
BOARD DIRECTORS
Paul Ade
PRESIDENT
I am passionate about transforming and bringing hope into hopeless situations. With over a decade as the Executive Director of the Diversity Advancement Network, an organization with several initiatives that are focused on uplifting marginalized communities. I also learnt lots of leadership skills while I pastored a few churches and campus fellowships. The most valuable experience that will be useful to our board is my work as a realtor and property manager for approximately 2 decades, as I utilized my skills in helping many people to become homeowners, and to manage their properties.
Daniela Espinosa
SECRETARY
I firmly believe in the work of our new and dedicated Condo Board. We are creating a safe and peaceful community. I continue to work with the CAO and city of Barrie to make sure our complex is in compliance with expectations and bylaws. My experience working for Public Health Ontario has taught me valuable lessons in leadership, teamwork, and the importance of listening to people while solving problems. I also understand that health and safety should always be our top priority. I am passionate about bringing a fresh perspective that's focused on homeowner's rights and how to achieve positive outcomes for our community.
Jaleel
TREASURER
I see a lot of potential in this community and joining the board has given me the opportunity to enact the positive changes I believe will help our community thrive for years to come. I have worked in corporate accounting for over 7 years and will use my experience in budgeting and analysis to help increase financial transparency. We are stronger together as homeowners and I look forward to collaborating with the rest of the team to improve the operations of the board.
Who We Are
Who We Are
THE CORPORATION
SCECC No. 426 is the legal name of the condominium corporation as registered with the land registry and CAO. SCECC stands for Simcoe Common Element Condominium Corporation. Homeowners in this CECC own a parcel of tied land (POTL) that shares common elements with other owners. The corporation is responsible for the maintenance and repair of the common elements. Owners pay condo fees to cover the costs of the common element expenses. In the United States, these homeowners management corporations are known as HOA, which stands for Homeowners Association.
BOARD STRUCTURE
The condo board is presently made up of an owner-elected group of directors that are responsible for overseeing the affairs of the corporation. The board is managing the affairs of the complex without the help of a property manager or management company. Instead, the corporation's board of directors performs the work associated with the day-to-day operations. The 540 Essa Condo Board is a self-managed and voluntarily operated board without any property manager at the moment.
The board presently consists of three directors with a wide range of expertise. We also have officers and advisors that are contributing to management related work.
Collective decision-making is one of the key elements of a board leadership. The board operates by majority vote, meaning a decision requires more than half of the board of directors to agree. While the board has the final say, they may delegate certain aspects of their responsibilities to a property manager or other designated individual.
Boards of directors run condo corporations on behalf of owners. As an entity, they are responsible for making all major decisions.
What We Do
What We Do
BOARD GOVERNANCE
RESPONSIBILITIES OF THE CONDO BOARD
Managing the property and the assets of the corporation on behalf of the owners.
Controlling, managing and administering the common elements and assets of the corporation.
Taking all reasonable steps to ensure that the owners, the contractors and employees of the corporation comply with the Act and the condominium’s declaration, by-laws, and rules.
Owners, boards and condominium managers need to work together to ensure that the corporation functions and is responsive to the needs of all stakeholders. If an issue is noted by an owner, it is important to bring it to the attention of management either through a friendly call or email. Such can ensure issues are not missed.
BOARD ROLES & RESPONSIBILITIES
PRESIDENT
The President is primarily responsible for highlighting the issues faced by a condo; therefore, carrying out proper preparations for the board meeting and discussing those issues at the board meeting rests on their shoulders. They set the agenda and chairs the AGM as well as all condominium board of directors meetings, maintaining order and keeping the discussion on topic. The president is responsible for the daily execution of the corporation's business and they collaborate with a wide variety of people to be successful. They delegate tasks and mediate when disagreements between members may arise. The president provides leadership and guidance to the board members, while ensuring all orders and resolutions of the board of directors are carried into effect. Reports fully to the board of directors.
Summary of duties:
Initiates and presides over board meetings, sets the agenda, and acts as the chair for all committees of the corporation.
Acts as the primary liaison between the board and property manager or homeowners.
Represents the board in communications with external entities.
Provides leadership and establishes a regular meeting schedule for board members.
Ensures compliance with governing documents and applicable laws.
Signs reports, contracts and statements of the business of the corporation.
Prescribes duties and offices of directors and committee members not otherwise defined.
Develops policies for board approval, and inspires boards to move ahead with projects while solving difficult issues.
SECRETARY
The Secretary is like the administrative custodian of the board. They ensure that meeting minutes are recorded properly, accurately and that they are balanced. They also set board meeting times and work with property managers to respond to records requests. Minutes of a condominium corporation are public documents, and because of this, it's imperative that the minutes are recorded accurately. The secretary is responsible for most of the board's administrative duties, facilitating communications, and acts as a record-keeper. They document the proceedings of board meetings in minutes and distribute them to the condominium board of directors for approval. Once approved, they are made available by the management company for those who need them for various purposes. Reports fully to the board of directors.
Summary of duties:
Recording minutes of board meetings and ensuring their accuracy.
Distributing meeting agendas and minutes to board members.
Managing official correspondence and maintaining a record of official documents.
Maintaining a record of board resolutions and decisions.
Facilitating communication and signing of documents on behalf of the board.
Enforcing rules around common elements of the property.
Assisting in mediating disputes between homeowners / residents.
Facilitating the amendment of bylaws with condo board approval.
TREASURER
The Treasurer is tasked with maintaining the community's financial health. This means collaborating with other members, contractors, and the Property Manager to review financial statements and create a budget during an allocated period. The treasurer is the board member most involved with preparing the budget draft, which is reviewed, adjusted, and approved by the board. It then falls to the treasurer to closely monitor the monthly financial reports provided by the management company and ensure the expenditures align with the budgeted amounts. Responsible for overseeing the management of the finances, which includes balancing the budget, managing the reserve funds and taking care of invoices. Reports fully to the board of directors.
Summary of duties:
Preparing and monitoring the annual budget.
Maintaining accurate financial records and reports.
Administering assessments and collections.
Overseeing banking activities and monitors the account receivables/payables.
Providing financial updates to the board and homeowners.
Participates in the financial arrangements necessary to maintain the best financial health of the corporation.
Should be one of the two signatures on the condominium cheques.
VIEW MORE INFORMATION:
( Self Management )
*It’s important to note that the specific roles and responsibilities of board officers can vary depending on the condominium corporation’s bylaws and governing documents.
Mission Statement
Mission Statement
VISION STATEMENT
We envision a community that's family-friendly, safe, financially accountable, well maintained, and respectful to all residents while conducting management activities with ethical principles that will positively impact property values and living conditions in the community.
MISSION STATEMENT
To enhance and preserve the living conditions within the complex by consistently implementing creative and cost-effective ways of maintaining the common elements while enforcing by-laws and upholding a responsible financial culture.
Condo Fees
Condo Fees
MONEY MATTERS
Condo fees are also known as common expense fees, or maintenance fees. They are non-negotiable and mandatory monthly payments made by homeowners to maintain the common areas. The Condominium Act provides that all owners must contribute to the common expenses in the proportion outlined in a condominium’s declaration. This translates into a contractual agreement between the homeowner and condo management board. Condo fees are calculated by adding up the total projected expenses for the community (like amenities, services, and maintenance) and then divided among the residents.
No excuse is acceptable for not paying condo fees on time. An owner cannot opt out of, or be exempt from the obligation to contribute. Those who are in arrears will put other homeowners and the management in an unfavorable situation. When condo fees are paid without providing the unit number or homeowners name, such payments may be viewed as an anonymous donation. Tracking condo payments consumes a lot of administrative resources, and why a majority of management companies usually prefer imposing an automated direct payment system.
Homeowners can avoid payment enforcement and related fines by paying as agreed. Condo fees cover operating costs, a reserve fund, and maintenance of common elements. The reserve fund can only be used for major repairs and replacement of the common elements and assets. The reserve fund ensures that the property is structurally sound, and that the condo corporation is financially secure. Condo corporations often use special assessments to cover shortfalls in their yearly budgets.
Monthly Condo Fees:
Presently $45.19
An updated amount will be effective from November 1st, 2025
Special Assessment:
$650 is due in whole, or in installments of $250 by Jan 1st, $200 by Feb 1st, and $200 by March 1st, 2025
OFFICERS AND ADVISORS
OFFICERS AND ADVISORS
Vinay, Tetyana and I (Gina) are dedicated officers of the condo management team at 540 Essa Road. We have consistently played an active role in ensuring homeowners respect the community’s rules and responsibilities, helping to maintain a respectful living environment.
As officers, we contribute our time and skills toward maintaining a safe and well-managed space for all residents. We are actively involved in decision-making processes, liaising with contractors, and helping management to address resident concerns.
With a commitment to transparency and continuous improvement, we take pride in contributing to the growth of the 540 Essa Road community.
Vinay, Tetyana and I (Gina) are dedicated officers of the condo management team at 540 Essa Road. We have consistently played an active role in ensuring homeowners respect the community’s rules and responsibilities, helping to maintain a respectful living environment.
As officers, we contribute our time and skills toward maintaining a safe and well-managed space for all residents. We are actively involved in decision-making processes, liaising with contractors, and helping management to address resident concerns.
With a commitment to transparency and continuous improvement, we take pride in contributing to the growth of the 540 Essa Road community.
Vinay
Officer
...
Tetyana
Officer
...
Gina
Officer
...
Birgitta Samavarchian
Advisor
....
IB Princewill
Advisor
....
Elena Jose-Felix
Advisor
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